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2020 COVID49 Pandemic Leave Policy
Section 1 - Purpose - The purpose of this policy is to establish procedures for
providing continued compensation for regular employees and appointed officials
during the 2020 Coronavirus (COVID - 19) Pandemic.
Section 2 - Statement of Policy - It is the policy of the City to take measures to
continue vital City services to residents and businesses during this Pandemic.
Limiting potential employee exposure to the virus is necessary to the fullest extent
practical to maintain a continuation of vital City services, and to protect the health
and safety of City employees.
Section 3 - Authority - This policy is prepared in accordance with "Resolution
Authorizing and/or Ratifying Actions relating to COVID-19 Emergency' as adopted
by the Monroe City Council at their March 16, 2020 regular meeting.
Section 4 - Creation of Pandemic Leave Bank - All regular full-time and part-
time employees will be credited with the following hours of Pandemic Leave Time.
General Employees (37.5/week)
Part-time Employees
General Employees (40.0/week)
Police (Sworn)
Fire
150.0 Hours
Prorated based on weekly schedule
160.0 Hours
168.0 Hours
216.0 Hours
Section 5 - Use of Pandemic Leave Time - to be used accordingly:
(1) Employee has been instructed to not report to work.
(2) Employee is quarantined for medical observation.
(5) Employee has reasonable concern that they exhibit symptoms or has been in
contact with someone exposed to the Coronavirus (COVID-19).
Section 6 - Employee Reporting Requirements
(1) Employees shall monitor daily communications from immediate supervisors
and General City Employee announcements related to returning to work.
(2) Employee shall notify immediate supervisor that they have received medical
and/or occupational health clearance that they are able to return to work.
(3) Employee shall notify immediate supervisor that their 14-day self -quarantine
period has expired as long as no symptoms are still present. Employee under
self -quarantine shall provide periodic updates to immediate supervisor at
least every 48 hours either by phone or electronic messaging.
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Section 7 - Forfeiture of Remaining Pandemic Leave Balance
(1) If employee is directed by supervisor to seek medical or occupational health
evaluation and fails to do so.
(2) Employee refuses to work as assigned during the Pandemic.
(5) During this Pandemic, employees may be required to report to work and may
be assigned work that does not fit within their primary job description. This
assignment may include working with another governmental unit and/or
social service agency. An employee that refuses such assignment will forfeit
the remaining Pandemic Leave Balance.
Section 8 - Employees with Intermittent Work Schedules - It is recognized that
some employees shall report to a work location as directed by their immediate
supervisor and some employees will telecommute. Employees shall record the time
when directly reporting work and telecommuting as regular hours worked. The
remaining hours for that pay period will be recorded as "Pandemic Leave".
Section 9 - Effective Date - For pay period beginning Sunday, March 15, 2020.
Employees directed to leave early on Friday, March 15 will be paid "regular time" as
if they completed their regularly scheduled shift.
Section 10 - Term of Pandemic Leave Policy - This policy shall remain in effect
until the Mayor's Declaration of a State of Emergency issued March 15, 2020 is
rescinded.
Section 11 - Other Policies and Procedures - All other City policies and
procedures shall remain in effect.
Section 12 - Policy Amendment - The Coronavirus (COVID-19) Pandemic has been
fast moving and required abrupt policy changes at the State and Federal level.
This policy may be amended as Pandemic circumstances require as well as
compliance with State and Federal directives. This policy may also be amended to
provide needed clarification.
It is important to remember that this policy is exclusively to take extraordinary
measures to maintain the continuity of vital services during a time of emergency
and minimize employee exposure to the virus. This Pandemic Leave is no way
associated with existing City sick or vacation leave policies. There is no direct or
implied commitment that unused Pandemic Leave will be credited to existing
employee sick or vacation leave balances. After the state of emergency has been
rescinded, a determination will be made as to what, if anything, will be done with
the remaining Pandemic Leave balances.
Issued Vincent Pastue
City Manager/Emergency Preparedness Coordinator
March 18, 2020
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