Pension Board Conference Policy
Section Name: Employee Relations Effective Date: August 16, 2010
Section Number: 400 Date of Revision:
Policy Number: 020
Page: 1 of 2
Subject: City of Monroe Municipal Employees' Retirement System
Educational Conferences, Seminars and Workshops
1. Purpose: The purpose of this policy is to establish a uniform system for allowing
City employed Pension Board trustees the opportunity to attend educational
conferences, seminars and workshops, and to balance that activity with
departmental budget and staffing limitations and other professional training
requirements or opportunities.
2. Statement of Policy: The City recognizes that for development purposes,
employees who volunteer to serve as a trustee on the board of the City of
Monroe's Municipal Employees' Retirement System should receive a reasonable
amount of training related to their responsibilities and duties as a trustee. While
the City encourages the Pension Board to schedule training programs in
conjunction with their regularly scheduled meetings when feasible, it is
recognized that some relevant training opportunities may be held at locations
outside of the City, during the employee-trustee’s regularly scheduled work
hours.
3. Definitions: None.
4. Application: This policy shall apply to all employees of the City of Monroe.
5. Responsibility: The Human Resources Director and all Appointed Officials shall
be responsible for implementing and overseeing the administration of this policy.
6. Administrative Procedure: The City has adopted this procedure to outline the
approval process.
(a) All regular full-time employees are eligible for professional development
training while volunteering to serve as a trustee on the board of the City of
Monroe Municipal Employees' Retirement System.
(b) Employees must request permission from their immediate supervisor to attend
educational conferences, seminars and workshops during their regular work
hours. For work scheduling purposes, the employee's request for attendance
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must be received at least thirty (30) days in advance of the event, and is
subject to the approval or denial of the department head. In determining
whether to approve or deny the request, the department head shall consider
factors such as whether scheduling the employee’s absence for training would
be the cause for overtime, the amount of paid work absences the employee
has incurred and/or will incur to attend other professional training programs
and whether the employee’s proposed absence will cause significant public-
service impacts.
(c) Employees will be permitted to attend pension-related conferences, seminars
or workshops that involve up to two (2) work days of paid, regularly
scheduled work time annually, provided overtime does not have to be
incurred and the time off does not conflict with other high priority City
business.
7. Legislative History of Authority for Creation or Revision:
Adopted pursuant to action of the Monroe City Council, dated August 16,
2010.
Revised pursuant to action of the Monroe City Council,
dated______________.