MIOSHA Inspection Procedures
Section Name: Employee Relations Effective Date: May 17, 2010
Section Number: 400 Date of Revision:
Policy Number: 018
Page: 1 of 3
Subject: Michigan Occupational Safety and Health Administration
(MIOSHA) Inspection Procedure
1. Purpose. The purpose of the City's MIOSHA inspection procedure is to inform
appropriate personnel of the actions they must take to assure the City's rights.
2. Statement of Policy.
When a MIOSHA (state) or OSHA (federal) inspector arrives, the employee greeting
the inspector should be courteous. The employee should also:
2.1 Tell the inspector to have a seat in the reception area. Do not let the
inspector leave the reception area until appropriate personnel arrive.
2.2. Notify the Department Head and the Human Resources Director
immediately.
2.3. Inform the inspector that someone will be with him or her shortly.
Once one of the City representatives arrives, he or she should:
2.4. Ask the inspector for his or her credentials and document the inspector’s
name, office address and phone number.
2.5. Ask the inspector the reason for the inspection and document it.
2.6. Help the inspector to get necessary information after determining the
reason for the visit. If the inspector requests copies of programs,
procedures, etc., the representative should provide them to him or her for
viewing. Do not duplicate any records or allow the inspector to take
records with him or her.
2.7. Accompany the inspector throughout the visit. Never allow the inspector
to inspect the premises alone.
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2.8. Document any pictures the inspector takes, any conversations he or she
holds with employees or any violations the inspector discovers.
2.9. If the inspector finds a violation, never admit guilt or knowledge of the
condition. Remember, the inspector is not there to help with internal
safety efforts but to issue fines for violations.
After completing the inspection, the inspector will hold a closing conference. The City
representative should:
2.91. Take notes on all findings. The documentation may help for future
litigation.
2.92 Document all violations of regulations and exactly what would constitute
abatement. With the inspector establish a reasonable time within which
to abate the situation.
2.93. Write a summary of the visit after the inspector leaves. The report should
contain the inspector's name, the address and phone number of the
servicing office, the reason for the inspection. It should also briefly
discuss records the inspector reviewed, the operations he or she observed,
and the employees with whom he or she consulted.
The report should list citations, if any, that the inspector issued, indicate the duration
of the visit, and provide any other pertinent information.
The City will receive an official report from MIOSHA (OSHA) within 4-5 weeks of
the inspection.
(a) Stamp it with the date it was received.
(b) Copy all reports and appropriate data collected and submit to the
Department Head, the Human Resources Director and Legal Counsel.
(c) Review the inspection report thoroughly to determine an appropriate
course of action.
(d) Inform all essential personnel of the actions the City will take.
2. Definitions. None.
3. Application. This policy applies to all employees and officials of the City of
Monroe.
4. Responsibility. The Human Resources Director shall have the responsibility for
overseeing and implementing this policy.
5. Administrative Procedure. None.
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6. Legislative History of Authority for Creation or Revision.
Adopted pursuant to action of the Monroe City Council
dated May 17, 2010.
Revised pursuant to action of the Monroe City Council, dated
_____________,____.