Employee Safety Policy 1
Section Name: Employee Relations Effective Date: November 16, 2009
Section Number: 400 Date of Revision:
Policy Number: 014
Page: 1 of 3
Subject: Employee Safety
1. Purpose. The purpose of this policy is to provide a work environment as free as
practicable from recognized hazards. Employees are expected to comply with all
safety and health requirements whether established by the Employer or by federal,
state, or local law.
2. Statement of Policy.
2.1 The Safety Committee oversees the Employer’s safety policies and
procedures. The Safety Committee’s responsibilities include:
(a) Monitoring compliance with Employer safety rules and regulations
and the applicable safety and health standards established as a result of
the Occupational Safety and Health Act (OSHA) and any other
applicable federal, state, or local employee safety laws or regulations;
(b) Developing and implementing written safety plans or programs as
needed;
(c) Investigating, correcting, and reducing recognized unsafe and
unhealthful working conditions or potential hazards;
(d) Conducting periodic safety and health inspections of all work areas,
machinery, equipment, and any recognized potentially hazardous City
facilities;
(e) Representing the Employer during investigations conducted by the
Occupational Safety and Health Administration (OSHA), by any other
federal, state, or local safety and health personnel, or by insurance
underwriting representatives;
(f) Organizing the safety training and retraining of employees;
(g) Monitoring compliance with the various requirements established by
any law or by the Employer’s insurance carrier relating to record
keeping and the retention of records;
(h) Conducting fire drills;
(i) Oversee evacuation plans;
(j) Review all accidents, hazardous incidents, and fires involving City
employees, or which occur on the Employer’s premises, and preparing
the required reports;
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(k) Posting notices required by law or by the Employer’s insurance
carrier; and
(l) Evaluating the effectiveness of the Employer’s safety program.
2.2 Supervisors are responsible for ensuring the employees under their
supervision understand and comply with all Employer safety rules,
regulations, and procedures. Supervisor’s safety responsibility include:
(a) Being familiar with all safety and health procedures
relevant to the operations under their supervision.
(b) Inspecting their work areas periodically;
(c) Training their employees in safety matters or arranging for
safety training where appropriate.
(d) Identifying conditions that are recognized in the City as
being unsafe; and
(e) Reporting accidents and injuries to the Human Resources
Department immediately and ensuring that any injured
employee is referred to appropriate medical care.
2.3 Employees should report to the supervisor all observed safety and health
violations, potentially unsafe conditions, and any accidents resulting in
injury to employees or customers.
2.4 Employees are encouraged to submit suggestions to the Safety Committee
concerning safety and health matters.
2.5 The Employer will provide special clothing or equipment when special
clothing or equipment is required by the collective bargaining agreement,
by law or by City policy. Employees are responsible for the proper use
and maintenance of the clothing and equipment.
2.6 Supervisors should provide information about the availability of employee
exposure or medical records to employees who are exposed to known
toxic substances and recognized harmful physical agents at the time they
are first hired and at least annually after that.
2.7 Violations of the Employer’s safety rules, regulations, or procedures will
result in disciplinary action, up to and including termination.
3. Definitions. None
4. Application. None
5. Responsibility. The Human Resources Director and the Safety Committee
shall have the responsibility for overseeing implementing this policy.
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6. Administrative Procedure. None.
7. Legislative History of Authority for Creation or Revision.
Adopted pursuant to action of the Monroe City Council, dated November
16, 2009.
Revised pursuant to action of the Monroe City Council, dated__________.