HomeMy WebLinkAbout016. Smoke Tobacco ECigarettes Free Workplace Policy. Updated 02.20.24
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Smoke, Tobacco, or E-cigarettes
Free Workplace Policy
Section Name: Employee Relations Effective Date: February 20, 2024
Section Number: 400 Policy Number: 016
1. Purpose
The purpose of this policy is to provide a safe and healthy work and living environment
for our staff and customers.
2. Definitions
None.
3. Statement of Policy
The City of Monroe is committed to providing a healthy, comfortable, and productive
environment for the employees, customers and visitors of this City. The City recognizes
the health risks associated with second hand smoke and to mitigate these risks the City has
established the following policy regarding smoking and/or the use of tobacco products, e-
cigarettes and vaporizers:
3.1 Smoking and/or the use of tobacco products, e-cigarettes and vaporizers is
prohibited in all City facilities including, conference and meeting rooms,
lunchrooms, restrooms, waiting areas, hallways, stairways, elevators and
City-owned vehicles/equipment.
3.2 In order not to interfere with access or the rights of others, smoki ng and/or the use
of tobacco products, e-cigarettes and vaporizers is not permitted within 25 feet of
all building entrances, air intakes, and operable windows.
3.3 Individuals who smoke, use tobacco products, e-cigarettes and vaporizers outside
the City's facilities are required to use ashtrays or similar receptacles to guard
against fire and maintain good housekeeping. Cooperation is most important in
this regard.
3.4 No additional breaks are allowed for those employees who choose to smoke, use
tobacco products, e-cigarettes and vaporizers.
3.5 Employees who desire to quit smoking may obtain information regarding
smoking cessation programs from the Human Resources Department.
4. Application
This policy shall apply to all departments of the City of Monroe.
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5. Responsibility
The Appointed Officials and the Human Resources Director will have the responsibility
for overseeing and implementing this policy.
6. Administrative Procedures
6.1 Enforcement:
a) Persons observing a violation of this policy should bring it to the attention
of their supervisor.
b) Employee problems regarding smoking and/or the use of tobacco products, e-
cigarettes and vaporizers in work areas shall be resolved at the supervisory
level, if possible. Otherwise, such problems shall be resolved by the Human
Resources Director in accordance with this policy.
c) Compliance with this policy is mandatory for all employees and persons
visiting the City, with no exceptions. Employees who violate this policy are
subject to disciplinary action.
7. Legislative History of Authority for Creation or Revision
Adopted pursuant to action of the Monroe City Council, dated December 21, 2009.
Revised pursuant to action of the Monroe City Council, dated March 20, 2017.
Revised pursuant to action of the Monroe City Council, dated February 20, 2024.