HomeMy WebLinkAbout018. MIOSHA Inspection Procedure 25.10.06
1. Purpose: The purpose of the City’s MIOSHA Inspection Procedure is to inform appropriate
personnel of the actions they must take to ensure the City’s rights in regards to an inspection
conducted by MIOSHA or its federal counterpart, OSHA.
2. Definitions: None.
3. Statement of Policy:
When a MIOSHA (state) or OSHA (federal) inspector arrives, the employee greeting the
inspector should be courteous. The employee should also:
3.1 Tell the inspector to have a seat in the reception area. Do not let the inspector leave
the reception area until appropriate personnel arrive.
3.2 Notify the Department Head and the Human Resources Director immediately.
3.3 Inform the inspector that someone will be with him or her shortly.
Once one of the City representatives arrives, he or she should participate in the opening
conference with the inspector and:
3.4 Ask the inspector for his or her credentials and document the inspector’s name,
office address, and phone number.
3.5 Ask the inspector the reason for the inspection and document it.
3.6 Help the inspector to get necessary information after determining the reason for the
visit. If the inspector requests copies of postings, programs, procedures, etc., the
representative should provide them to him or her for viewing. Do not duplicate any records
or allow the inspector to take records with him or her.
3.7 Accompany the inspector throughout the visit. Never allow the inspector to inspect
the premises alone. The City representative should not interfere with the inspection, but
should show the inspector only what the inspector wants to see (i.e., the City representative
Section Name: Employee Relations Effective Date: October 6, 2025
Section Number: 400 Policy Number: 018
Michigan Occupational Safety and Health Administration
(MIOSHA) Inspection Procedure
should not give a facility-wide tour when the inspector asks about a specific area of the
facility).
3.8 Document any pictures the inspector takes, any conversations he or she holds with
employees, any comments or remarks made by the inspector to the City representative, or
any violations the inspector discovers.
3.9 If the inspector finds a violation, never admit guilt or knowledge of the condition.
Remember, the inspector is not there to help with internal safety efforts but to issue fines
for violations.
After completing the inspection, the inspector will hold a closing conference. The City
representative should:
3.10 Take notes on all findings and ask questions of the inspector where appropriate.
The documentation may help for future litigation.
3.11 Document all violations of regulations and exactly what would constitute
abatement. With the inspector, establish a reasonable time within which to abate the
situation.
3.12 Write a report summarizing the visit after the inspector leaves. The report should
contain the inspector’s name, the address, and phone number of the servicing office, and
the reason for the inspection. It should also briefly discuss the records the inspector
reviewed, the operations he or she observed, and the employees with whom he or she
consulted. The report should list citations, if any, that the inspector issued, indicate the
duration of the visit, and provide any other pertinent information.
The City will receive an official report from MIOSHA (or OSHA) within 4-5 weeks of the
inspection. Upon receiving the report, it is the responsibility of the City representative
intaking the report to:
3.13 Stamp it with the date it was received.
3.14 Copy all reports and appropriate data collected and submit to the Department Head,
the Human Resources Director, and Legal Counsel.
3.15 Review the inspection report thoroughly to determine an appropriate course of
action.
3.16 Inform all essential personnel of the actions the City will take.
4. Application: This policy shall apply to all employees and officials of the City of
Monroe.
5. Responsibility: The Human Resources Director is responsible for overseeing and
implementing this policy.
6. Administrative Procedure: None.
7. Legislative History of Authority for Creation or Revision
Adopted pursuant to action of the Monroe City Council, dated May 17, 2010.
Revisions adopted pursuant to action of the Monroe City Council, dated October 6, 2025.