HomeMy WebLinkAboutClerk Treasurer Specialist Job Description 05 2025
CITY OF MONROE
JOB DESCRIPTION
CLERK/TREASURER SPECIALIST
Supervised By: Assistant Clerk and Assistant Treasurer (dependent on duty)
Supervises: No regular supervisory responsibilities
Position Summary:
Under the supervision of the Assistant Clerk and Assistant Treasurer positions (dependent
on duty), performs a wide range of clerical and administrative support functions for the
bookkeeping,
basic accounting, and general support tasks. Maintains accurate files and public records,
registers voters, updates voter records, and conducts elections. Transcribes minutes and
performs other administrative and clerical duties as directed. Assists with customer
inquiries and complaints at the counter and by telephone. The position requires accuracy,
confidentiality, and the ability to interact effectively with the public, elected officials, and
staff.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential
functions. These examples do not include all of the duties which the employee may be
expected to perform. To perform this job successfully, an individual must be able to
perform each essential function satisfactorily.
Treasury Duties:
1. Assists, as assigned, in daily treasury operations; including receiving money,
preparing and processing deposits, reconciling payment transactions, balancing
cash drawer and preparing deposits.
2. Receives and processes payments for City taxes, utility bills, licenses, and fees using
computerized accounting systems; assigns funds to appropriate accounts and
generates reports.
3. Provides general clerical and administrative support related to clerk and treasury
functions of the office.
4. Works in partnership with the Assistant Clerk and Assistant Treasurer to execute
department projects.
5. Performs necessary banking as requested.
Clerk Duties:
6. Performs general clerical support including filing, indexing, and maintaining
accurate public records.
7. Prepares, publishes, and/or posts public notices, meeting agendas, and meeting
minutes, including City Council and other board and committee work sessions and
regular meetings, public hearings, election results, and ordinances in support of the
Assistant Clerk and Assistant Treasurer. Maintains awareness and knowledge of
laws, ordinances, regulations, policies, or procedures changes.
8. Maintains and processes updates to voter registration records, absentee ballots,
early voting ballots, and assists with the State-wide Qualified Voter File (QVF).
9. Supports implementation of election activities, including, but not limited to,
logistics, supply coordination, and precinct set up and tear down.
10. Processes and maintains records under mobile retail and charitable solicitation
ordinances.
11. Coordinates and issues business licenses such as for peddlers, taxi drivers, and
charitable solicitations.
12. Supports the processing of Freedom of Information Act (FOIA) requests and public
records requests.
General Administrative:
13. Provides customer service at the counter and by phone; assists with inquiries,
resolves complaints, and routes requests as appropriate.
14. Assists with public notices, legal postings, ordinance filings, record deeds, and
easements.
15. May notarize documents.
16. Prepares correspondence and reports; conducts research for internal use or public
inquiries as directed.
17. Assists in maintaining City records inventory.
18. Performs related work as required.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities, and
minimum qualifications necessary to perform the essential functions of the position.
Reasonable accommodations may be made to enable individuals with disabilities to
perform the job.
Requirements include the following:
● Associate's degree in business, communications, or a related field or an equivalent
level of training and experience.
● Three years of related experience, preferably in a municipal setting.
● Minimum score of 70% on the City of Monroe aptitude examination.
● Ability to earn a Notary Public certification within one year of employment.
● Ability to obtain and maintain accreditation as an election inspector.
● Knowledge of modern office procedures and practices, and skills in applying them.
● Knowledge of election laws, voter registration, and records management.
● Knowledge of the City Charter, related ordinances, and municipal government
policies, procedures, and regulations.
● Knowledge of basic accounting principles, journal entries, cash receipting, and
payment processing.
● Knowledge of the professional principles, practices, and accounting and
bookkeeping techniques, including cash handling procedures.
● Basic knowledge of municipal government structure and various departments'
functions.
● Skill in preparing, maintaining, and updating records and documents.
● Skill in the use of office equipment and technology, including Microsoft Suite
applications and software specific to the department, and the ability to master
new technologies.
● Ability to establish effective working relationships and use good judgment, initiative,
and resourcefulness when dealing with other employees, elected officials, and the
public.
● Ability to train and supervise personnel and volunteers involved with elections.
● Ability to understand and follow complex oral and written instructions, prioritize
demands, and work independently.
● Ability to maintain attention to detail and work effectively under stress and changes
in work priorities.
● Ability to record and transcribe meeting minutes and type with accuracy.
●
maintain one throughout employment.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are
representative of those an employee encounters while performing the essential functions
of the job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate
in person and by telephone, read regular and small print, view and produce written and
electronic documents, and enter data on a computer keyboard with repetitive keystrokes.
The employee must be mobile in an office setting, stand, sit, stoop and kneel, use hands to
finger, handle, or feel, and reach with hands and arms. Set up and takes down equipment
outside the office environment. The employee must lift or push/pull objects of up to 15 lbs.
without assistance. Accommodation will be made, if needed, for office employees
required to lift or move objects that exceed this weight.
The typical work environment of this job is a business office setting where the noise level is
quiet and sometimes moderate.
May 2025