HomeMy WebLinkAboutAssistant Treasurer Job Description 07 07 25
JOB DESCRIPTION
CITY OF MONROE
ASSISTANT TREASURER
Supervised By: City Clerk/Treasurer
Supervises: Leads and directs subordinate departmental employees as directed.
Position Summary:
Under the general direction and partnership with the City Clerk/Treasurer, supervises staff
in the operations of the department. This position executes statutory duties as delegated
by the elected City Clerk/Treasurer. Supervises and directs the collection and accounting
of City funds. Assists the Clerk/Treasurer in developing and administering departmental
policies and procedures. Prioritizes and makes daily work assignments and provides
instruction to staff. Monitors the performance of staff and directs changes as necessary.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following essential
functions. These examples do not include all of the duties which the employee may be
expected to perform. To perform this job successfully, an individual must be able to
perform each essential function satisfactorily.
1. Assists the Clerk/Treasurer in planning, organizing, and directing all aspects of
departmental operations related to the responsibilities of the Treasurer, including
personnel, budgeting, payroll, planning, and general administration.
2. Assists in the development and implementation of goals and objectives, departmental
policies, procedures, and regulations; oversees data processing activities and related
functions. Ensures compliance with local, state and federal regulations.
3. In consultation and under the direction of the Clerk/Treasurer, supervises staff,
monitors work performance, and handles employee grievances and complaints.
Supervises staff involved in the department's daily functions determines work priorities
and assigns the workload. Provides guidance and instruction on assignment
completion, shares observations concerning the performance of employees with the
Clerk/Treasurer, recommends disciplinary actions, if necessary, and provides necessary
training and professional development to subordinate staff. Participates in employee
interviews and provides input in the hiring process.
4. In consultation and under the direction of the Clerk/Treasurer, manages related
activities, projects, and services associated with the department. Including:
a. Supervises the accounting functions, including accepting property tax and utility
payments, and departmental transmittals, performing daily cash balancing of
the receipts and accounts, and preparing summary reports. Administer the
collection and settling of delinquent payments.
b. Oversee bank reconciliations to the General Ledger of all deposits and
disbursements, recording and posting interest for each bank account and
preparing required reports.
c. Coordinate the printing, mailing and administration of tax bills and notices.
d. Responsible for processing property tax adjustments issued by assessors, Board
of Review, Michigan Tax Tribunal, or State Tax Commission rulings. Issues
refunds or rebills as necessary, including tracking and balancing.
e. Responsible for providing reports to the County and State agencies as
needed/requested, including settling the tax settlement and delinquent tax roll.
f. Coordinate with the finance department, auditors, and others as necessary in
the preparation of financial documents.
g. Assist the Clerk Treasurer in maintenance of the departmental budget and
equipment.
h. Support the Clerk/Treasurer in administrative functions.
5. Work in cooperation with the Assistant Clerk in the successful management of the
Clerk/Treasurer office, including coordinating the delegation of duties to employees
who work in the department and who may be responsible for work associated with
both the Treasurer and the Clerk duties.
6. Keeps abreast of modern developments in the field, new administrative techniques,
technological advances, and current issues through continued education and
professional growth. Attend conferences, workshops, and seminars as appropriate.
7. Explains procedures, addresses questions, and responds to problems raised by the
public or City staff in close partnership with the Clerk/Treasurer.
8. Be cross trained in the duties of the Clerk/Treasurer department so the position is able
to perform the duties of other departmental staff as necessary due to absences or
workloads. This requires the Assistant Treasurer to have a high level of understanding
of the duties of the Clerk/Treasurer Specialist, including those duties that are
statutorily under the position of Clerk.
9. May serve as Notary Public for other City departments and the public.
10. Performs related work as required or assigned.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and
minimum qualifications necessary to perform the essential functions of the
position. Reasonable accommodations may be made to enable individuals with disabilities
to perform the job.
Requirements include the following:
• finance, accounting, public administration, business
administration, or a related field.
•
or a similar setting, including preferred prior supervisory and administrative experience.
•
•
maintain one throughout employment.
• Certification as a Notary Public or ability to earn a certification within six months of
employment.
• Knowledge of municipal financial management including accounting, financial
recordkeeping, and specific knowledge of property tax administration.
• Considerable ability to perform mathematical calculations and maintain accurate and
complete records and files.
• Thorough knowledge of the professional public management techniques involved in
personnel administration and resource management and the ability to identify and
implement new best practices, preferred.
• Knowledge of municipal, state, and federal government rules and regulations.
• Considerable knowledge of office management policies and procedures, maintaining
detailed and accurate records, managing a complete file system in both electronic
and non-electronic format, and performing research.
• Ability to establish effective working relationships and use good judgment, initiative,
and resourcefulness when dealing with employees, other governmental units,
professional contacts, elected officials, and the public.
• Ability to obtain and maintain accreditation as an election official and election
inspector.
• Knowledge of modern office procedures and practices and skills in applying them.
• Skill in the use of office equipment and technology, including Microsoft Suite
applications and financial software, preferably BS&A Software, specific to the
department; and the ability to master new technologies.
• Ability to carry out, understand, and follow complex oral and written instructions,
prioritize demands, and work independently.
• Ability to maintain attention to detail and work effectively under stress and changes in
work priorities.
• Ability to record and transcribe meeting minutes and type with accuracy.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are
representative of those an employee encounters while performing the essential functions
of the job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to communicate
in person and by telephone, read regular and small print, view and produce written and
electronic documents, and enter data on a computer keyboard with repetitive keystrokes.
The employee must be mobile in an office setting, stand, sit, stoop, and kneel, and use
hands to finger, handle, or feel and reach with hands and arms. Set up and take down
equipment outside the office environment. The employee must lift or push/pull objects up
to 15 lbs. without assistance. Accommodation will be made, if needed, for office
employees required to lift or move objects that exceed this weight.
The typical work environment for this job is a business office setting with a quiet and
sometimes moderate noise level.
July 2025