HomeMy WebLinkAboutAccountant I Job Description 06 2017CITY OF MONROE
JOB DESCRIPTION
ACCOUNTANT I
Supervised By: Assistant Director of Finance
Supervises: No supervisory responsibility
Position Summary:
Under the supervision of the Assistant Director of Finance, maintains and processes
accounts payable and receivable. Posts cash receipts and prepares financial reports
as assigned. Audits purchasing card program. Performs other miscellaneous
accounting functions.
Essential Job Functions:
An employee in this position may be called upon to do any or all of the following
essential functions. These examples do not include all of the duties which the
employee may be expected to perform. To perform this job successfully, an
individual must be able to perform each essential function satisfactorily.
1. Processes accounts payable invoices; verifies proper approval signatures and
correct account numbers have been applied; confirms purchase orders
authorizing expenditures; ensures accounts have sufficient budget authority to
pay invoices.
2. Generates accounts payable reports for City Council approval; once
approved, processes accounts payable checks for mailing.
3. Verifies and enters vendor W-9 forms and prepares and distributes annual
1099-MISC forms.
4. Generates miscellaneous receivables invoices for airport, police and other
special invoices as they occur. Processes and prints all invoices that are
generated by other departments.
5. Reviews aging reports, applies penalties as appropriate, and makes
adjustments as appropriate. Generates billing statements, including
adjustments as required, and prepares statements for mailing.
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6. Posts cash receipts, updates Excel spreadsheets for non-cash deposits,
investments, general ledger cash balances and accounts payable to be paid.
7. Pays certain bills through credit card program; prepares monthly credit card
statement for charges. Create digital copies of certain bills and saves
according to established procedures.
8. Maintains trunkline reporting. Annually updates all financial information in
spreadsheet and on a quarterly basis enters financial information for report
preparation.
9. Assists with the annual audit by an outside audit firm. Provides requested
documentation and reviews transactions to verify accuracy.
10. At the direction of the Assistant Finance Director, prepares journal entries and
budget amendments. Manages returned payments and performs the
appropriate accounting entries.
11.
accounts.
12. Performs the functions of the Payroll Clerk in their absence.
13. Audits monthly credit card transactions; reconciles transaction data to
statements and exports transactions from credit card software into accounts
payable program.
14. Performs related work as required.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities
and minimum qualifications necessary to perform the essential functions of the
position. Reasonable accommodations may be made to enable individuals with
disabilities to perform the job.
Requirements include the following:
• An degree, or equivalent, in accounting, finance, business
administration or a related field.
• Two or more years of experience in bookkeeping or general accounting,
preferably in fund accounting.
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• Knowledge of generally accepted accounting principals, methods, practices
and terminology.
• Knowledge of governmental accounting, cash management and budgeting
principals and procedures.
• Knowledge of computer software including accounting, spreadsheet and
database programs.
• Skill in the use of office equipment and technology, including Microsoft Suite
applications and software specific to the department; and the ability to
master new technologies.
• Skill in the preparation of financial or other reports and the maintenance of
records.
• Ability to collect, organize, and analyze accounting data while paying close
attention to detail.
• Ability to establish effective working relationships and maintain favorable
public relations when dealing with employees, governmental agencies, and
vendors.
• Ability to prepare and maintain accurate records and reports, and to perform
mathematical computations quickly and accurately.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are
representative of those an employee encounters while performing the essential
functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to
communicate in person and by telephone, read regular and small print, view and
produce written and electronic documents and enter data on a computer keyboard
with repetitive keystrokes. The employee must be mobile in an office setting, stand,
sit, stoop and kneel, use hands to finger, handle, or feel and reach with hands and
arms. The employee must lift or push/pull objects of up to 15 lbs. without assistance.
Accommodation will be made, if needed, for office employees required to lift or
move objects that exceed this weight.
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The typical work environment of this job is a business office setting where the noise
level is quiet and sometimes moderate.
June 2017