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HomeMy WebLinkAboutSuperintendent of Department of Public Services_DPS 07 07 25CITY OF MONROE JOB DESCRIPTION SUPERINTENDENT OF DEPARTMENT OF PUBLIC SERVICES Supervised By: Director of Engineering and Public Services Supervises: All Public Services employees, either directly or indirectly Position Summary: Under the general supervision of the Director of Engineering and Public Services, manages the day-to-day operations of the Public Services Department. Prioritizes daily work assignments, provides instruction to supervisors and /or job leaders assigned to Public Services work groups. Monitors the performance of work crews and makes recommendations for improvements to the Director. Works with the Director to develop and administer departmental policies and procedures. Prepares and administers contracts with outside entities where necessary. Essential Job Functions: An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties that the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily. 1. Directs a team of supervisors, job leaders, and other subordinate personnel involved in maintaining the City's public facilities. Determines work priorities, assigns workload to appropriate work crews, monitors performance, and initiates training, discipline, and other personnel actions. 2. Participates in employee interviews. Provides input in the hiring process. Trains employees in maintenance and repair tasks and the proper operation and utilization of equipment, tools, and machinery, where appropriate. 3. Coordinates the use of equipment, materials, and manpower required for individual projects in conjunction with work group leaders. May utilize employees from any Public Service divisions or other City departments as dictated by operational needs. 4. Responds to public inquiries and complaints, and assists the public as needed. Provides information to the public related to the City's public service operations. Where conditions dictate, resolves more serious and complex complaints and irate citizen concerns that cannot be resolved by subordinate staff. 5. Prepares and administers contracts, with the assistance of other City departments as needed, with outside entities for any of the potential work activities normally performed by collection contract and other major contracts. 6. Processes and approves Department accounts payable, assigning correct accounting and project codes to all invoices. 7. Acts as the Director of Public Services in the absence of the Director, and handles other activities as delegated from the Director from time to time. Advises and assists the Director on a broad range of policy, budgetary, and operational matters. 8. Serves as the Departmental Safety Officer, ensuring that all personnel are following prescribed safety regulations. Plans and implements safety programs, working with representatives of MIOSHA when necessary. 9. Prepares and coordinates regular call-out schedules of Public Services Supervisors for emergencies, ensuring that a supervisor is always available. Ensures that police, fire, and dispatch are notified of the schedule. When necessary due to vacation schedules or due to departmental preference, may serve as an on-call supervisor, or will arrange for personnel from other departments to assume this role. 10. Posts and updates Public Services non-scheduled overtime list, seniority list, and annual employee vacation schedule according to the terms of the relevant Union contract(s). When necessary and provided for by Union contract(s), include Water and Wastewater personnel on these lists for certain work activities. 11. Arranges for Public Services employees to provide assistance to the Engineering Department in administering, inspecting, or surveying various construction projects and contracts on a short-term or seasonal basis as needed. 12. Represents the Public Services Department, when directed, at meetings for outside community events that will require the assistance of the Public Services operations. 13. As assigned by the Director, prepares background data and research for the preparation of the annual departmental budget. Prepares other relevant reports and work summaries as necessary or as directed. 14. Acts as Airport Manager or Assistant Airport Manager, as needs dictate. Coordinates the activities of the contracted Airport Manager if one is employed by the City. 15. Coordinates response to Miss Dig calls, where required or otherwise desirable, for City-owned electrical facilities or storm sewers. 16. Performs related work as required. Required Knowledge, Skills, Abilities, and Minimum Qualifications: The requirements listed below are representative of the knowledge, skills, abilities, and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job. Requirements include the following: Management, or a related field. Seven or more years of experience in public sector construction and public works-type construction management and supervision. Considerable knowledge of the application of surveying, construction inspection, and civil engineering practices and procedures. Proficiency in the use of spreadsheet and word-processing applications and ability to learn and administer computerized maintenance management software as implemented by the City. Knowledge of computer-aided design programs is desirable. Ability to read and interpret blueprints and specifications. Familiarity with construction materials, equipment, and supplies used in public works and engineering work. Ability to assemble data and to prepare clear and accurate reports. Ability to travel to various locations within the City. Good knowledge of municipal operations as they relate to the development and growth of the City. Skill in interpreting and applying municipal codes and ordinances. Ability to effectively communicate and present ideas and concepts orally and in writing, and to respond tactfully to complaints. Ability to critically assess situations, solve problems and work effectively under stress within deadlines and changes in work priorities. Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with employees, City officials, project contractors and the public. Skill in planning, coordinating, and scheduling routine and emergency maintenance and repair. Skill in estimating the materials, labor, and equipment required to complete a broad range of public works maintenance, repair, and construction projects. Skill in training, supervising, and evaluating employees engaged in grounds and facility maintenance. Ability to establish effective working relationships and use good judgment, initiative, and resourcefulness when dealing with employees, contractors, professional contacts, City administrators, vendors, and the public. Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works both in an office and in the field. While in the office, the employee is regularly required to communicate in person and by telephone, read regular and small print, view and produce written and electronic documents, and enter data on a computer keyboard with repetitive keystrokes. The employee must be mobile both in an office setting and in the field with the ability to stand, sit, stoop, and kneel, use hands to finger, handle, or feel, and reach with hands and arms. The employee must lift or push/pull objects of up to 25 lbs. without assistance. Accommodation will be made, if needed, for employees required to lift or move objects that exceed this weight. While performing the duties of this job, the employee regularly works both indoors and outdoors and regularly travels between work sites using a motor vehicle. The employee is regularly exposed to outside weather conditions, moving mechanical parts, fumes, dust, and airborne particles, and may occasionally be exposed to hazardous materials. The noise level in the work environment varies from quiet to loud.