HomeMy WebLinkAbout014. Employee Safety Policy Updates 26.02.021.Purpose. The purpose of this policy is to provide a work environment as free as practicable
from recognized hazards. Employees are expected to comply with all safety and health
requirements, whether established by the Employer or by federal, state, or local law.
2.Statement of Policy.
2.1 The Safety Committee collaborates with Departments to ensure the Employer’s
safety policies and procedures are implemented. The Safety Committee’s responsibilities
include:
(a)Reviewing compliance with Employer safety rules and regulations and the
applicable safety and health standards established as a result of the
Occupational Safety and Health Act (OSHA) and any other applicable federal,
state, or local employee safety laws or regulations;
(b)Supporting the development and implementation of written safety plans or
programs as needed;
(c)Investigating, correcting, and reducing recognized unsafe and unhealthful
working conditions or potential hazards;
(d)Tracking and facilitating, with Supervisors, quarterly safety and health
inspections of all work areas, machinery, equipment, and any recognized
potentially hazardous City facilities;
(e)Tracking and facilitating, with Supervisors, annual Panic Button tests;
(f)Representing the Employer during investigations conducted by the
Occupational Safety and Health Administration (OSHA), by any other federal,
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state, or local safety and health personnel, or by insurance underwriting
representatives;
(g)Organizing the safety training and retraining of employees;
(h)Monitoring compliance with the various requirements established by any law
or by the Employer’s insurance carrier relating to record keeping and the
retention of records;
(i)Supporting Supervisors with site-specific fire drills;
(j)Supporting Supervisors with site-specific evacuation plans;
(k)Review all accidents, hazardous incidents, and fires involving City employees,
or which occur on the Employer’s premises, and preparing the required
reports;
(l)Providing notices required by law or by the Employer’s insurance carrier for
Supervisors to post; and
(m)Evaluating the effectiveness of the Employer’s safety program.
2.2 Supervisors are responsible for ensuring the employees under their supervision
understand and comply with all Employer safety rules, regulations, and procedures.
Supervisor’s safety responsibilities include:
(a)Being familiar with all safety and health procedures relevant to the operations
under their supervision.
(b)Inspecting their work areas periodically;
(c)Training their employees in safety matters or arranging for safety training
where appropriate.
(d)Identifying conditions that are recognized in the City as being unsafe; and
(e)Reporting accidents and injuries to the Human Resources Department
immediately and ensuring that any injured employee is referred to appropriate
medical care.
2.3 Employees should report to the supervisor all observed safety and health
violations, potentially unsafe conditions, and any accidents resulting in injury to
employees or customers. Supervisors should report all violations to Human Resources.
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2.4 Employees are encouraged to submit suggestions to the Safety Committee
concerning safety and health matters.
(a) Submit suggestions anonymously through the website.
2.5 The Employer will provide special clothing or equipment when special clothing
or equipment is required by the collective bargaining agreement, by law, or by City
policy. Employees are responsible for the proper use and maintenance of the clothing
and equipment.
2.6 Supervisors should provide information about the availability of employee
exposure or medical records to employees who are exposed to known toxic substances
and recognized harmful physical agents at the time they are first hired and at least
annually after that.
2.7 Violations of the Employer’s safety rules, regulations, or procedures will result in
disciplinary action, up to and including termination.
3.Definitions. None
4.Application. None
5.Responsibility. The Human Resources Director and the Safety Committee shall have the
responsibility for overseeing the implementation of this policy.
6.Administrative Procedure. None.
7.Legislative History of Authority for Creation or Revision.
Adopted pursuant to action of the Monroe City Council, dated November 16, 2009.
Revised pursuant to action of the Monroe City Council, dated February 2, 2026.
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